Sales journal definition

Each individual sale is posted to its appropriate subsidiary account. Sales invoices are the primary inputs into the sales journal. In this example, we will assume that all sales are made on terms of 2/10, n/30 and that the gross method is used to record sales discounts. In this way, each account receivable is shown at its full amount.

  1. The sales journal has five columns to record the necessary information relating to credit sales.
  2. The seller typically records the sale as a debit to Accounts Receivable or Accounts Receivable and a credit account.
  3. At the end of the month, the total Sales on credit were $2,775.
  4. Entries from the sales journal are posted to the accounts receivable subsidiary ledger and general ledger.

Your Accounts Receivable total should equal the sum of your Sales Tax Payable and Revenue accounts. You’ll also need to increase your Revenue account to show that your business is bringing in the amount the customer owes. When you offer credit to customers, they receive something without paying for it immediately. So, when a particular product’s amount goes down, the warehouse is notified of it, and they put more purchase orders for that particular.

A entry is a bookkeeping record of any sale made to a customer. You use accounting entries to show that your customer paid you money and your revenue increased. All retail companies must have a primary business that makes buying and selling on an ongoing basis. But, of course, not we can do all buying and selling transactions in cash.

Therefore, businesses need to use sales and purchases journals. This unique shopping journal and sales journal makes it easy for us to enter and create financial reports. So it is necessary to record carefully, accurately, correctly and adequately.

First, he/she enters the data from the sales invoices into the Sales Day Book. Given the information provided to the accountant, it will look like this. Let’s use a fictional scenario involving a boutique clothing store called “Vogue Styles” to illustrate how a sales journal is utilized. Most Important Task of the Day – Humans are terrible multi-taskers.


It is called a control total because it helps keep accurate records, and the total in the accounts receivable must equal the balance in Accounts Receivable in the general ledger. If the amount of all the individual accounts receivable accounts did not add up to the total in the Accounts Receivable general ledger/control account, it would indicate that we made a mistake. Your credit sales journal entry should debit your Accounts Receivable account, which is the amount the customer has charged to their credit.

How Do You Record a Journal Entry for Sales?

To record a returned item, you’ll use the sales returns and allowances account. This account is for deductions from revenue that result from returns or allowances. This means that when you debit the sales returns and allowances account, that amount gets subtracted from your gross revenue. You also have to make a record of your inventory moving and the sales tax. If your customer purchased using a credit card, then you use accounts receivable instead of cash.

The identification number mentioned in the invoice allows for helping track down that particular sale. Let’s look at an example where the customer paid cash and then changed their mind a few days later. They returned the item to you and received a sales journal full refund from you, including taxes. Here are a few different types of journal entries you may make for a sale or a return depending on how your customer paid. When you credit the revenue account, it means that your total revenue has increased.

There is also a single column for the debit to Cost of Goods Sold and the credit to Merchandise Inventory, though again, we need to post to both of those. A sales journal is a subsidiary ledger used to store detailed sales transactions. Its main purpose is to remove a source of high-volume transactions from the general ledger, thereby streamlining it. The transaction number, account number, customer name, invoice number, and sales amount are typically stored in the sales journal for each sale transaction.

Account receivables or sale

Writing down their names will keep us focused on who we can’t let slip through the cracks. Built from productivity principles, the Sales Journal has been designed specifically for sales professionals. As a result, you must increase your Accounts Receivable account instead of your Cash account. Your Accounts Receivable account is the total amount a customer owes you. Later, when the customer does pay, you can reverse the entry and decrease your Accounts Receivable account and increase your Cash account.

The name of the four sales journals is sales journals, cash receipt journals, purchase journals, and Cash Payments journals. For example, cash receipt journals are used by merchant businesses to record cash receipt transactions. It is also clear from the name that sales journal records sale transactions, whereas purchase journals record purchase transactions.

Therefore, a sales discount account is a contra account against sales. Terms in a sale are usually stated in the sales invoice sent to the buyer. An invoice means a document that a business sends to a buyer. The terms in a payment agreed upon by the buyer and the seller are called credit terms. If payment occurs when the goods are delivered, the conditions are cash or net cash.

While all companies maintain a single journal for bookkeeping records, some companies like to divide journals into multiple types which makes it easy to track down financial records. Some companies would have multiple sale journals for different types of products. These companies would keep multiple sales journals to track the sales of each product.

Leave a Comment